Below are a some frequently asked questions about the Virginia Water Conference. If you have a question that cannot be answered here or on one of the committee pages please don’t hesitate to contact us.
How will I know if my abstract has been submitted?
You will receive notification by email.
Do presenters have to register for the conference?
Yes, presenters must register for the conference.
Can a person make multiple presentations at the conference?
A person can be the main presenter for only 1 presentation (this includes participation in a session panel discussion).
Do you have to register to enter the exhibit hall?
You must register in order to enter the exhibit hall or attend any of the conference functions.
Does VLWA offer a 1-day registration?
No, VLWA does not offer a 1-day registration. The conference is only a day and a half, so this really wouldn’t make much sense.
Are meals included with the conference registration fee?
Yes, we provide continental breakfast and lunch on Monday and Tuesday. We also host a reception with light hors d’oeuvres on Sunday night and Monday night, morning and afternoon snacks on Monday, and morning snacks on Tuesday.
Is there a timeline for refunds?
Yes, refunds are available for conference registration if the refund request is made by February 1 prior to the conference. Refunds are NOT available for exhibit space and sponsorship.
When does VLWA post the conference program on the website?
The conference program will be posted on the website as soon as it is developed. Program development cannot start until all abstracts are submitted.
Does VLWA provide a hardcopy conference proceedings?
How is exhibit space location determined and what is the timing for selecting exhibit space location?
Exhibit space location is selected by exhibitors on a first-paid, first-served basis. Reserve exhibit space early for the best exhibit location. The map of exhibit spaces cannot be generated until we have all exhibit space reservations. In general, we start the exhibit location process about 2 weeks prior to the conference.
How do I get a payment receipt?
When payment is made by credit card, a payment receipt is automatically sent to the email address listed for billing of the registration. When payment is made by check, a receipt will be sent once the Treasurer notifies conference planners that payment has been received – this can take several weeks.
Does VLWA provide a list of attendees to those who register/exhibit/sponsor?
Yes, we provide a list of all registrants (name and company) in the conference program, which is distributed at the conference.
Does VLWA provide CEUs for conference attendance?
VLWA provides all attendees with a certificate of attendance, which is given at conference check in. The certificate includes the following language: “Attendance for the duration of this conference constitutes 12 contact hours of technical presentations and discussions related to water resources.” VLWA does not coordinate acceptance of CEU credits with other organizations.
