Below are a some frequently asked questions about the Virginia Water Conference. If you have a question that cannot be answered here or on one of the committee pages please don’t hesitate to contact us.
What COVID protocols will be followed at the conference?
VLWA is working closely with the hotel to ensure that we are promoting social distancing. Additionally, hand sanitizer will be provided in our meeting rooms and masks will be available at the registration desk. VLWA encourages all attendees to get vaccinated, wear a mask, and keep social distancing in mind as you enjoy this year’s conference.
How will I know if my abstract has been submitted?
You will receive notification by email.
Do presenters have to register for the conference?
Yes, presenters must register for the conference.
Can a person make multiple presentations at the conference?
A person can be the main presenter for only 1 presentation (this includes participation in a session panel discussion).
Do you have to register to enter the exhibit hall?
You must register in order to enter the exhibit hall or attend any of the conference functions.
Does VLWA offer a 1-day registration?
No, VLWA does not offer a 1-day registration. The conference is only a day and a half, so this really wouldn’t make much sense.
Are meals included with the conference registration fee?
Yes, we provide continental breakfast and lunch on Monday and Tuesday. We also host a reception with light hors d’oeuvres on Sunday night and Monday night, morning and afternoon snacks on Monday, and morning snacks on Tuesday.
Is there a timeline for refunds?
Yes, refunds are available for conference registration if the refund request is made by February 1 prior to the conference. Refunds are NOT available for exhibit space and sponsorship.
When does VLWA post the conference program on the website?
The conference program will be posted on the website as soon as it is developed. Program development cannot start until all abstracts are submitted.
Does VLWA provide a hardcopy conference proceedings?
How is exhibit space location determined and what is the timing for selecting exhibit space location?
Exhibit space location is selected by exhibitors on a first-paid, first-served basis. Reserve exhibit space early for the best exhibit location. The map of exhibit spaces cannot be generated until we have all exhibit space reservations. In general, we start the exhibit location process about 2 weeks prior to the conference.
Who do I contact to get a payment receipt?
The website should automatically email a receipt. Please contact us if you do not receive one.